Guidelines for transfer of Employees in HM&FW Department -G.O.Rt.No.272,Dated:20-06-2016-Orders Issued

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GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

HM&FW – Guidelines for transfer of Employees in HM&FW Department – Orders – Issued.

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HEALTH MEDICAL AND FAMILY WELFARE (B1) DEPARTMENT

G.O.Rt.No. 272                                                                   Dated:20-06-2016

Read the following:

1.G.O.Ms.No.102, Fin. (HR-I.PLG.POLICY) Dept., dt.10-06-2016.

2.G.O.Ms.No.105, Fin. (HR-I.PLG.POLICY) Dept., dt.15-06-2016.

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ORDER:

In the G.Os. read above, orders have been issued relaxing ban on transfer of employees, accordingly in order to ensure transparent procedure to provide “equitable opportunity” to all staff members, the following guidelines and procedures are issued for strict compliance:-

GENERAL GUIDELINES:

1.   All transfer and postings should be made through online procedure and based on the preferences given by the employees.

2.   Employees with station seniority of 2 years are eligible for request transfer subject to availability of vacancies and ceiling limit. No TTA / joining time etc., shall be granted in case of request transfers.

3.   For the purpose of defining station seniority, service at the station in all cadres and in all the offices located in station should be considered. In case of urban areas, the institutions located within a urban agglomeration with the same HRA shall be counted as a single duty station.

4.   Transfers should not exceed 20% of any one cadre.

5.   The transfers should be affected from focal to non-focal, non-focal to nonfocal or from non-focal to focal posts only. In no case persons shall be transferred from one focal post to another focal post. The focal and non-focal post is defined as follows:

Focal Post	Institutions located in all District Head Quarters and Cities / Towns with 20% HRA
Non-Focal Post	Institutions located in cities with 14.5% or 12% of HRA

6.   The transfers should not violate the six point formula, as notified in G.O.Ms.No.610, G.A. (SPF.A) Dept., dt.30-12-1985, and as amended from time to time.

7.   The principal office bearers of recognised associations and A.P. Govt. Class-IV employees association are exempted from transfers in accordance subject to fulfilling the conditions laid down in the instructions issued in GAD & HM&FW Department. The list of recognised associations should be obtained from the GAD by the respective HoDs. For these exemptions from transfers, HOD will be personally responsible, if there is any undue benefit endowed on any individual or association.

8.   Transfer and posting of specialist doctors shall be strictly to the specialist post to which they belong. Specialists shall not be posted in any post earmarked for a different specialty all specialist doctors should be placed only in secondary and tertiary institutions.

9.   Mis-match postings are strictly prohibited. There shall be no doctor working in mismatch posts in any medical institution.

10.                While effecting the transfers, competent authority shall give priority as follows:

a.    Longest standing employee downwards.

b.    Employee working in the institutions located in ITDA areas.

c.    Employees with disability of 40% or more as certified by a competent authority as per “Persons with Disabilities” Act 1995.

d.   Employees having mentally challenged children can be transferred to a place where medical facilities are available.

e.    Medical grounds for the diseases viz of Cancer, Heart Operations, Neurosurgery, Bone TB, Kidney Transplantation can be transferred to places where such facilities are available. The medical condition should be either self or spouse or dependent children or dependent parents.

f.     The employees who are retiring within one year shall not be transferred.

g.   The employees who are to be promoted during the panel year shall not be disturbed.

PROCEDURE FOR TRANSFERS:

11.                All the procedures for the transfers i.e. submission of application, publication of vacancies, publication of Merit list based on station seniority, submission of grievances, grievance Redressal and allocation of postings should be done online.

12.                All employees who have completed two years and requesting for transfers should submit their application online. After submitting application online, applicant should download the PDF format of application and submit signed copy to the respective designated authority as detailed below:

Post	Authority
District Cadre	DM&HO / District coordinator of Hospital Services
State Cadre	CH&FW / DPH&FW / DME / Commr., APVVP (State HODs)

13.                All the appointing authorities mentioned above shall publish the list of vacancies. List of vacancies should include clear vacancies, posts that are occupied by mismatches.

14.                The employees should indicate maximum of three choices of posting / place. In case of non-submission of choice of places then posting will be allocated based on the availability of vacancies.

15.                Based on the (i) choice of places, (ii) availability of vacancies,    (iii) merit list based on station seniority and priorities as indicated at para 10; posting will be allocated online and transfer proceedings will be generated online.

16.                Appointing authorities should download the transfer proceedings and communicate the signed copies to the employees.

17.                For categories to which Govt. is competent authority to issue transfer orders, proposals should be submitted to Govt. by respective HoDs, well in advance with specific remarks / justification. 

GRIEVANCE REDRESSAL:

18.                Employees can submit their grievances online.

19.                Appointing authorities shall verify the grievances and redress the grievance found to be genuine. In case the grievance is not genuine or not feasible, the same has to be intimated to the applicant through e-mail.

20.                If the employee feels that his grievance is not redressed, he can also make an application to the respective Head of Department online.

21.                Without addressing the grievances, appointing authorities should not finalise the list of vacancies, list of transfers etc.

SCHEDULE

1. Respective HODs shall issue the separate detailed schedule.

2. The following Committee shall take up the counseling in respect of Doctors and Specialists and other Non-Medical administrative posts and also Zonal Cadre under the administrative control of Director of Public Health & Family Welfare, Commissioner, A.P. Vaidhya Vidhana Parishad where Head of Department / Government is the competent authority:

i) Commissioner of Health & Family Welfare           .. Chairman

ii) Director of Public Health & Family Welfare                   .. Member

iii) Commissioner, A.P. Vaidhya Vidhana Parishad. .. Member

iv) Addl. / Joint Commissioner, APVVP and Addl. /

Joint Director, Health                                         .. Members / Conveners For the respective HODs.

3. Committee of Counselling for all District Cadres of AP Vaidhya Vidhana

Parishad Hospitals:

1) DCHS of the concerned district                         : Chairman

2) Medical Superintendent of District Hospitals      : Member

3) RMO of concerned District Hospital                             : Member

4) Asst. Director (Admn) Admn Officer                  : Member / Convenor

5) Nursing Superintendent of the Dist. Hospital     : Member.

4. Committee for all District cadres posts of DPH&FW:

1) DM&HO concerned Districts                     : Chairman

2) Addl. DM&HO                                          : Member

3) Administrative Officer                                       : Member / Convenor

5. The following Committee shall take up the counselling in respect of Assistant Professors, Associate Professors and Professors in A.P. Medical Education Services under the administrative control of Director of Medical Education, A.P. where Head of Department / Government is the competent authority. The Committee and Director of Medical Education, A.P., Hyderabad is instructed to ensure to give preference to institutional importance and MCI norms:-

1) Commissioner of Health & Family Welfare                      .. Chairman

2) Director of Medical Education                               .. Member

3) Director of Medical Education (Academic)                      .. Member / Convener

6. The DG, DCA, A.P. Hyd. shall effect the transfers of Drug Control Administration Department upto 2^nd level Gazetted posts and the DG, DCA, A.P. shall submit proposals to Govt. in respect of 3^rd and 4^th level Gazetted posts.

7. No transfers will be effected in Directorate of IPM and Commissionerate of Food Safety due to effective implementation of the FSSI Act.

8. Commr. of AYUSH is permitted to effect the transfers upto zonal level / state level and the Commr. of AYUSH, A.P. shall submit proposals to Govt. in respect of 3^rd and 4^th level Gazetted posts.

9. All the HODs are requested to ensure to effect the request transfers / on spouse grounds / Mutual transfers on genuine request / on administrative grounds within the existing vacancy.

All the HODs are requested to effect the transfers from 20^th June to 30^th June 2016. They are also requested to ensure the transfers are done online using IT application and details rare reflected in the dashboard. 10% of the transfer order issued at every level must be checked by the supervisor officer.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

POONAM MALAKONDAIAH

PRINCIPAL SECRETARY TO GOVERNMENT

To

All Heads of Dept. under HM&FW Dept.

All RDM&HS in the state.

All DM&HO in the state.

All DCHS in the state.

All the sections in HM&FW Dept.

Copy to:

The OSD to M (H&ME).

The Finance (HR-I.PLG.POLICY) Dept.,

The PS to Prl. Secy. to Govt., HM&FW Dept.

Sf/Sc.

// FORWARDED :: BY ORDER //

SECTION OFFICER

 

Transfers and Postings of Employees -G.O.Ms.No.102-Issued

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GOVERNMENT OF ANDHRA PRADESH

 ABSTRACT

Public Services - Human Resources – Transfers and Postings of Employees – Guidelines / Instructions – Orders –Issued.

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FINANCE (HR.I.PLG.POLICY) DEPARTMENT

G.O.Ms.No. 102                                                      Dated:10.06.2016,

                                                                                                Read the following:-

1.   G.O.Ms, No. 98 Finance (HR I) Department dated 04.08.2015.

2.   G.O. Ms. No. 140 Finance (HR I) Department dated 16.11.2015.

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Orders

1.                  The Government is committed to the welfare of its employees and seeks to promote work-life balance to enable the employees and their families lead happy and contented lives. In this direction, the Government’s policy is to ensure every employee is posted at a work place where she / he is most productive and contributes his / her  best for improved governance and efficient public services. Overall, the Government is committed to right placement of the staff to improve efficiency and accountability in administration.

2.                  Accordingly, the existing ban on transfer of employees imposed vide G.O.1^st read above and reiterated vide G.O.2^nd  read above is hereby relaxed for the period from10^th June to 20^thJune 2016to ensure right placement of employees to secure optimum productivity and commitment to furtherance of Government’s development objectives.

Principles for Transfers and Postings

3.                  The following principles shall be adopted while effecting transfer of employees:

     i.              No employee shall be transferred before completion of three years of service in a particular duty station as on 1^stJune, 2016 and no person  be retained beyond five years of service in a particular station to the extent possible. In case of ITDA areas the minimum mandatory service may be two years, other than for local cadre employees.

  ii.              All employees working in the ITDA areas - with the exception of local cadre employees belonging Scheduled Tribe community - in any duty station for more than two years shall be transferred to non-ITDA areas.

iii.              Service in all cadres at a station shall be counted while calculating the period of stay.Station means place (City, Town, Village) of actual working for the purpose of transfers and not office or institution. However, for State Audit department, Station means Offices within the Zone as all their offices are situated in the District Headquarters only.

 iv.              Request transfers may beconsidered in respect of employees who have completed three years of service but less than five years at a station. However, such transfers shall be limited, based on exception and not a rule, and shall not constitute more than 5 per cent of the employees in any working cadre and subject to fulfilment of one or more of the conditions mentioned below:

a.        Employees with disabilities of 40% or more as certified by a competent authority as per “persons with disabilities”.

b.        Husband and Wife cases (only one of the spouses shall be shifted following the prescribed procedure).

c.        Employees having mentally challenged children to a place where medical facilities are available.

d.       Widow employee appointed on Compassionate appointments.

e.        Medical grounds for the diseases (either self or spouse or dependent children and dependent parents) of Cancer, Open Heart Operations, Neuro Surgery, Kidney Transplantation to places where such facilities available.

   v.              While considering the request transfers based on above conditions, preference shall be given to the employee with the longest tenure at a particular duty station, seniority in the cadre and an outstanding performance record.

 vi.              All transfers effected by following the procedure where employees indicated preference for stations shall be treated as request transfers for the purpose of sanction of TTA and other transfer benefits.

vii.              Employees shall invariably be transferred from their existing location on promotion, unless no such posts exist at a different location.

viii.              All vacancies in Notified Agency areas shall be filled first before filling posts in the non-ITDA areas.

 ix.              The employees (Local Cadres, Zonal Cadres) working in ITDA areas oncompletion of two years of service shall be transferredto the place of their choice subject to fulfilment of conditions stipulated in this GO, with due preference to the inter-se seniority among the employees working in these areas. In exceptional cases, employees who are willing to continue in the ITDA areas for more than 2 years may be allowed to do so on merits.

   x.              For the purpose of posting in Notified Agency Areas the following shall be the criteria:

a.             The employees below 50 years of age.

b.             The employees who have not worked earlier in the ITDA areas so far based on the length of service in plain area downwards.

   xi.            Besides ITDA areas, areas which are interior and backward with large number of vacancies shall be given preference while filling up of vacancies on transfers.HoDs and District Collectors shall ensure the same.

xii.              The department(s) may frame additional guidelines to suit their requirements,however such additional guidelines should not be contrary to the above guidelines.

xiii.              Total transfers in any department / cadre shall not exceed 20% of the employees in any working cadre. The relaxation in this regard if anyrequired  by any department may specifically be obtained from the Chief Secretary to Govt.

Procedure for Transfers

a)             The relaxation  on transfers shall be effective from 10^thJune, 2016 to 20^thJune, 2016.

b)             All the transfers shall be effected by the competent authorities as per the existing orders of delegation subject to the existing Government Orders and conditions prescribed.

c)             All transfers shall be done on the basis of performance based counselling in a transparent manner. Performance Criteria for various categories of employees  shall be evolved by the competent authorities. Wherever required self  appraisal may be obtained quickly from the employees.

d)            The following procedure may be followed while undertaking this exercise:

i.              The department must undertake the transfer process in a transparent process using IT application.

ii.            The department shall prepare a list of all employees who have completed five years at a duty station – and two years in ITDA areas – and publish the same on the department’s portal and on its notice board.

iii.         All employees who have completed three years of service at a duty station and satisfy the conditions enumerated at item (iv) of para 3 above, are required to submit applications alongwith self appraisal  indicating three preferences/ options by14^thJune 2016.

iv.          The process of counselling shall start on 15^th June, 2016 and complete in its entirety by 17^th June, 2016. The competent authority effecting transfers shall draw up and publish detailed schedule for counselling for each category indicating the date and time.

v.             The slots and the venue for counselling shall be publicised in such a manner that all employees know the slot and venue well in advance enabling them to attend the counselling.

vi.          The vacancies and the preferences / options of employees needto be exhibited at a prominent place in the premises of the office as well as in Departmental web site.

vii.        The result of counselling viz., the new postings shall be notified on the day following the day of counselling and  be displayed on the web portal and / or at a place accessible to every employee.

e)      The Head of the Department concerned is responsible for the implementation of the transfer orders in the most transparent manner possible without giving any scope for complaints / allegations. Any violation of these guidelines will be viewed seriously by the Government.

Exceptions

4.                  The following departments, which have unique operational systemsare exempted from the above guidelines. These departments will be advised to come up with a set of guidelines customised for the unique context of the department. They include the revenue earning departments viz. i) Commercial Taxes; ii) Prohibition & Excise; iii) Stamps & Registration; iv) Transport; and Service Departments viz. Education (School Education and Higher Education), Health, Medical and Family Welfare  and Agriculture Departments. In case of revenue earning departments, the minimum period of eligibility for transfer is  2 years. The criteria for these departments isperformance only. In case of service departments viz., Education, Medical Health and Agriculture Departments, the criteria shall be performance based counselling as in case of other departments. These departments may finalise their guidelines in consonance with the general transfer guidelines issued by the Finance Department.They shall also complete the process by20^th June, 2016. However, Agriculture Department may carry out the exercise at its convenience.

5.                  The employees who are retiring on or before 30^th June, 2017 shall not be transferred except in public interest. The standing instructions on the transfers of office bearers of recognized Employees Associations as issued in Circular Memo. No.245/SW/A1/2014-1, G.A. (SW) Dept., dated 16.09.2014 and also Cir. Memo. No.17225/SW/A1/2014-1 of G.A. (SW) Dept., dated 27.09.2014 will apply.

6.                  The requests of the employees having any charges / ACB / Vigilance cases  pending against him / her shall not be considered for transfer. The Authority shall indicate that fact clearly against the name of that employee if there is any request for transfer. 

7.                  The ban on transfers shall come into force with effect from 21^stJune, 2016.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

                                                            AJEYA KALLAM

                                    SPECIAL CHIEF SECRETARY TO GOVERNMENT

To

All Departments of Secretariat.

All Heads of Departments.

All District Collectors.

The Secretary, A.P.P.S.C., Hyderabad.

The Prl. Accountant General, Andhra Pradesh, Hyderabad.

The Director of Treasuries and Accounts, A.P., Hyderabad.

All District Treasury Officers.

All Officers/Sections in Finance Department.

SF/SCs.

// FORWARDED BY ORDER //

SECTION OFFICER

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